Midshipmen Travel Program

SUPERINTENDENT'S INSTRUCTION 99-11

SUBJECT: MIDSHIPMEN TRAVEL PROGRAM

This instruction describes the policy regarding authorized travel for reporting to the Academy, Sea Year, Other Midshipmen Travel including Medical Leave of Absence, Resignation/Separation and Graduation. This policy is based on Federal Travel Regulations (FTR) and internal Academy procedural requirements.

Plebe candidates reporting to the academy for Indoctrination are entitled to transportation from their Legal Home of Record, in the Continental United States or its territories, or duty station directly to the Academy. No reimbursement is authorized for per diem or incidental costs. Candidates must contact the Traffic Management Center (Name and telephone provided on orders) for Government Rate Airfare tickets, if applicable. If other arrangements are made, reimbursement will be at the Government Rate or the fare paid, whichever is least costly to the Government. Reimbursement for mileage will be paid at the current Government rate.

Candidates appointed to the Naval Academy Preparatory School (NAPS) in Newport, Rhode Island are entitled to transportation from their Legal Home of Record directly to Kings Point and then on to Naps. Naps Candidates must contact the Traffic Management Center for Government Rate Airfare tickets, if applicable. Upon completion or termination of the Naps Program they are entitled to transportation back to their Legal Home of Record. Upon appointment to USMMA, NAPS Graduates will be entitled to transportation to the Academy from their Legal Home of Record.

Candidates who return to the Academy with Advanced Standing are also entitled to transportation to the Academy from their Legal Home of Record

Travel reimbursement is authorized for travel from the Academy directly to the first ship, any authorized interport travel between ships, and from the last ship directly back to the Academy.

Sea Year Receipts - Midshipmen must maintain a chronological list of travel expenses and all receipts, copies must be mailed to the ATR for approval prior to returning to the Academy from Sea Year. The ATR will review and approve the documentation and forward to the Academy Travel Office for reimbursement. Upon return to Academy, Midshipmen will be called by the Transportation Assistant to reconcile their travel vouchers. (Note: The maximum reimbursement for a taxi or limo without a receipt is $20.00.)

In cases where a travel payment is received from the Shipping Company and the amount is less than the Government rate the Academy will reimburse the difference.

Navy Orders - Midshipmen assigned to Navy Vessels for Sea Year Assignments will be entitled to applicable transportation expenses. Midshipmen will also be entitled to Ashore General Mess and will receive meals at the basic rate without surcharge. REF: NAVSUP 486, CHAPTER TWO, APPENDIX F.

Internship - Internship travel expenses relating to the Second Sea Year associated with Mid-Term Breaks may be authorized

Electronic Tickets - Electronic tickets will be available to Midshipmen during Sea Year for Official Travel. If the ATR or the Transportation Assistant is not available (weekends or after 1630 EST) at the time the Midshipman is discharged from a vessel, other travel arrangements may be made through the airlines or a Government approved Travel Agency, reimbursement will be made for the cost of commercial transportation between authorized points.

Such travel includes Medical Leave and other miscellaneous travel during the Academic year. Midshipmen are treated as federal employees for official travel purposes and are entitled to travel and subsistence expenses, consistent with Federal Travel Regulations (FTR's). Travel Authorizations are required and must be approved prior to travel. Receipts are required for all transportation, hotel, and registration reimbursements.

Midshipmen who are separated from the Academy are entitled to transportation from the Academy directly to their Legal Home of Record in the Continental United States or its territories. No reimbursement is authorized for per diem. If separation occurs during Sea Year, transportation entitlement will be from the point of detachment from the vessel directly to a Midshipman's Legal Home of Record in the Continental United States or its territories.

Midshipmen are entitled to transportation from the Academy directly to their Legal Home of Record in the Continental United States or its territories upon graduation. Reimbursement may be in the form of Government Rate Airfare tickets or the equivalent dollar value. (International Students will be issued tickets only). No reimbursement is authorized for per diem.

Legal Home of Record - Legal Home of Record is defined as the place where one (or one's parents) votes, pay taxes, etc.

Active Duty Assignments - Graduates going on Active Duty in the Military Services immediately following Graduation (day of graduation or day after) will be reimbursed by the Department of Defense for travel expenses from the Academy to their Official Duty Station.

Original Signed

Joseph D. Stewart

Rear Admiral, USMS

Superintendent