Policy and Procedures

POLICY AND PROCEDURES FOR RESERVING MELVILLE HALL FOR A WEDDING RECEPTION

If you plan to reserve Melville Hall for your wedding reception, please note the following rules:

• The Academy reserves the first right to use Melville Hall for official functions.
• A formal letter must be written requesting the date you choose. Include the name of the graduate and the year of his/her graduation from the Academy.
• List 2 or 3 alternate dates in your letter, in case your first choice is not available.
• You should submit your letter as soon as you choose a date. Letters are filed according to oldest postmark.

On the first day of each month, all letters requesting dates in the month of the following year, are officially answered. Requests for a specific date are granted according to the oldest postmarked letter. This is the reason we request alternate dates.

No verbal approvals for a date have precedence over written formal requests.

We will try to accommodate all who request use of Melville Hall, but be aware; there are sometimes, extenuating circumstances that may force us to go to an alternate date. Please be understanding and patient.